Do you have a lot of files to deal with, several projects that follow each other, a list of tasks to finish, and you don't know where to give your head anymore? Are you wondering how to manage everything without being overwhelmed ? In this case, it is highly possible that you have not adopted the good working methods. But then, how to organize, manage and plan your tasks to be more efficient and better manage your schedule? Discover our tips for be more productive and organized in your professional life.
1. Identify your work objectives
For be efficient and productive at work, it all starts with theidentification of your objectives. By setting yourself specific goals, it allows both to make sense of your missions and from better prioritize your tasks.
List your tasks and goals
Do you have a long project to complete? To maintain your motivation and be effective in advancing and achieving it, first of all, start with list your goals expected at the end of this project: for example, if you decide to create an e-commerce site, you can set yourself a turnover target for the first three months, etc. Set clear, precise and measurable goals will allow you to keep your motivation and otherbe more productive in the performance of your tasks. The more you visualize your goals, the more consistent your actions will be to lead you to their achievements. The visualization table method is for example a very effective method not to lose sight of your goals and boost your motivation and productivity.
After you have correctly identified your goals, you will then be able to list all the tasks to be performed for the completion of the mission. So, at the beginning of each week, list all the tasks that need to be completed for the week, and then set the priorities, that is, the most urgent tasks, as well as short and fast ones. By prioritizing your tasks, it will be easier for you to distribute and classify your tasks by working day.
Distribute your tasks and schedule them
Once the list of tasks is prepared, all you have to do is distribute and plan them! Don't worry, there are a bunch oftools to plan and manage your tasks in real time.
The most traditional is still the paper diary, but if you prefer an online tool, there are many very intuitive and easy to use such as Trello, Slack, Todoist or else Asana.
Trello
- Collaborative tool to work on projects and optimize the management of related tasks
- Project management tool simple, intuitive and adaptable to all companies for various types of projects
- Free
- Business Class : 9,99€/month
- Company: up to 17,50€ max/month (variable according to the number of users)
Slack
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Collaborative communication tool to communicate instantly as a team, share documents and archive them via other connected software (Trello, Dropbox, Google Drive, etc.)
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Simplicity of communication during team work
- Free: for small teams
- Standard: 6,25€/month (for small and medium-sized businesses)
- Plus: €11.75/month (for large companies with significant administrative tool needs)
Todoist
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Task management tool very complete for a better organization in the management of several projects with various features: notes, calendar, reminders, scheduling, scheduling recurring tasks
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Very handy tool to list your tasks and organize them
- Free
- Premium (for pros): 3€/month
- Business (for teams): 5€ per user per month
Asana
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A tool to measuring the effectiveness of our work and to follow the progress and results of a team. It is also a task management tool but different from Trello: while Trello only works as arrays, Asana offers arrays, a timeline, and a calendar
- Free
- Premium: 10,99€/month
- Business: 24,99€/month
- Company: according to quotation
The fact of plan your tasks by setting deadlines and deadlines, you will be able to better organize yourself by finding yourself more easily in the list of missions to be completed. For this, the tools mentioned above will provide you with valuable assistance in achieving your goals and achieving your projects.
2. Use working methods adapted to your objectives
For boost your productivity and maximizing your working time, there are simple and effective methods based on organization, planning and time management.
The best way to better manage your projects
For better organize yourself in your work and manage different projects, the best method to adopt is the GTD method, "Getting Things Done", its implementation is very simple and accessible to everyone! This is a method that can be used both in your professional life and in your personal life to better organize your time and be able to manage several things at once.
This is a very effective method if you feel overwhelmed in your work and no longer know where to start.
Start with list ALL tasks that you have to realize, without classifying them. The goal is to list all the tasks that come to mind for the realization of your project in a single tool (Trello ...) or file (Word, Excel ...).
After this step, you can start sort and categorize your to-do list by determining whether actions are to be performed for each of the tasks and if so, identify them. If no action is needed, then you can remove the task from your list.
If you identify time-consuming tasks that can be completed in two minutes, perform them right away in order to get rid of them and focus on more important tasks. It will also allow you to clear your mind and feel less overwhelmed.
Then, organize your tasks by planning each of them according to their importance, the duration of their realization, and especially according to your schedule.
To finish, do not forget to regularly monitor the progress of your tasks, for example every week. This will allow you to make your progress clear, measure your effectiveness and make a regular sorting.
In the end, this is a simple method, the key to which is simply organization. By following this method, you will save valuable time in your work and you will free yourself from stress because being organized and seeing clearly in your work will allow you to be more efficient and operational.
The best method to increase your productivity
A real remedy for procrastination, the Pomodoro method is the most effective for increase your productivity and better control your time. This method consists in sequencing one's work by alternating work and break times by performing only one task at a time. So, you focus on one task and work on it for 25 minutes. After that, give yourself a 5-minute break, and then start again. After four times, take a 15-minute break.
This method of working is very effective but is not suitable for everyone. Some will easily adopt this method, others will not. The goal is to find the method of work that suits you best, even if you have to adapt it so that it fits you more. This method is especially effective if you are working solo on important projects. Working in a team using this method is much less suitable and more complex to implement.
Working in this way, you will remain actively focused on a single task and avoid multitasking, which is counterproductive.
Conclusion
So that a working method be effective, organization, planning, motivation and willpower are the keys. Each working method is adapted to each objective. If you want to organize your work to better organize yourself in your management of different projects, the GTD method will be very effective to implement. This can then be completed with the Pomodoro method which is excellent for increasing productivity by focusing on one task at a time. By setting up these working methods in your daily life and by using adapted tools, you will see real improvements in terms of productivity, organization, and from managing your time.
